Notary New York
Phone: 212-386-5495
Fax: 212-386-5477
New York, NY
E-mail Us

Birth Certificate Apostille, Authentication and Legalization

It’s important you have the correct form, markings and signatures on the birth certificate in order to be certified by the State of New York. Notary New York knows the details and the pitfalls of processing these documents.

Convenience - Speed - Accuracy

Without the client’s need to travel to either City Hall or Albany, Notary New York brings to you the convenience to obtain an apostille on your birth certificate document. Mobile, online, and mailing services covering all apostille, authentication and legalization services in New York make our services hassle-free. We will travel to the appropriate government facility on your behalf, and complete any and all applications we are authorized to, pay the authentication, apostille and/or legalization fee, and ensure everything is properly completed.   When its finished, we will return the documents to you, or ship them anywhere in the world.

Additionally, depending on the country of destination, the process of legalizing your document may entail securing authentication from the consulate or embassy. Some documents may require additional authentication from the US Department of State in Washington DC. Our Apostille, Authentication, and Legalization services will manage all aspects of what is needed to ensure your document is properly legalized.

Is your New York Birth Certificate Valid International?

For Birth Certificates issued in New York, both inside and outside the city of New York, there are some specific requirements before the document can be used internationally.   More often than not, the Birth Certificates most of our clients have are not suitable to be used outside of the US, requiring a new certificate to be issued.
 

Please Carefully Examine Your Document to see if it can be used internationally. If you are not sure, you can send us a copy or scan and we can let you know.

Step 1. Obtaining a Suitable Birth Certificate for International Use

For New Yorkers born outside of New York City, all birth certificates certified copies are issued  by the New York State Department of Health.   For those born within the NYC, birth certificates certified copies are issued by the New York City Department of Health and Mental Hygiene   Both of these agencies issue multiple kinds of certificates and have different procedures.   Many birth certificates issued are NOT valid for international use.   We can help you save time and money getting to correct type of certificate you need for international purposes.
 
Outside of New York City, the “priority” process takes one to four weeks, depending on your circumstances (otherwise as long as three months for “regular” service).    “Regular” service can take as long as 3 months, which we do not recommend for this reason.   If the birth certificate you currently have is not suitable for international use, this is the first step in the process.
 
If you were born inside New York City, we can generally help you obtain a birth certificate suitable International use can be obtained in one or two days.

Step 2. Getting your Suitable Birth Certificate ready

Once a birth certificate suitable for International use has been issued, we generally can complete the process in as little as one day, depending on the country where you need to use it.   Please see our Apostille, Authentication, and Legalization page for more details.

How Does One Start the Process of Obtaining an Apostille or Authentication?

1. Print and complete the Order Form (click here)
2. For us to determine if your documents are properly prepared for processing, we will review at no cost.
3. Send us all copies (via fax or scanned attachment to email

Once we’ve advised you to ensure all your documents are in proper order, configure your service choice fees on the order form. You may hand-deliver (appointment recommended), or mail to our of office (see address on Order Form).

Contact Notary New York

For more information relating to your birth certificate Apostille, Authentication and Legalization needs, please contact Notary New York.

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